Nov 212017

Organization: Feminist Approach to Technology
Country: India
Closing date: 01 Dec 2017

Admin and HR Associate

Employer: Feminist Approach to Technology (FAT)

Location: Lajpat Nagar, New Delhi, India (some travel to program locations)

Terms: Full time (but flexibility around working hours necessary)

Last date to apply: 1st December 2017


Feminist Approach to Technology (FAT) is a not‐for‐profit organization that believes in empowering women by enabling them to access, use and create technology through a feminist rights‐based framework. We believe and promote an outlook that questions and critiques the existing structures of technology and seeks to incorporate women as equal partners within it. FAT believes in working together for a common goal.

FAT is an equal opportunity work place, welcoming individuals from different backgrounds, races, abilities, sexual orientation, class and age. FAT encourages diversity, shared knowledge and leadership, aspiring to create a minimum hierarchy organisation where people have the space to be innovative and develop initiative, whilst working together with the larger team.

Position Summary:

The Admin and HR Associate will be responsible for completing all admin tasks in an excellent and timely manner. This will cover a variety of assignments, including logistics, reporting, finance and recruitment work.

Reporting to: Finance Manager

Main Responsibilities

HR roles:

  • Ensure that all time sheets of all staff, consultants and interns are monitored, completed and submitted for payroll.
  • Take an active role in the recruitment and promotion process, including contributing to job descriptions, marketing vacancies, analysing, selecting and inviting suitable candidates for interview and offering positions.
  • Prepare all offer letters, contracts, certificates, appraisal letters, notices or any such official documents required for HR purposes.
  • Maintain records of staff insurance while ensuring all team members have insurances as per office policy.
  • Manage FAT team members planned and emergency leave requests, absences and holidays.
  • Welcome and introduce new staff to the organisation, ensuring they understand and agree to all policies, procedures and expectations of them as a representative of FAT, including adherence to the Code of Conduct.
  • Support the Core Team to carry out regular staff appraisals and implement actions for capacity building that arise.
  • Contribute to the ongoing reviews and improvements to the organisations policies and procedures.
  • Plan team meetings, retreats and celebrations and innovating new ways to keep the team connected and to maintain a healthy work environment.
  • Play an active role in conflict management including investigating, reporting and documenting grievances.
  • Assist in the dismissal procedure, including investigating, documenting and analysing.
  • Oversee that FAT is continuously operating as an equal opportunities organisation.

Admin role:

  • Manage a team responsible for all general, day-to-day administrative tasks, including office maintenance, answering phone calls, communicating with vendors, managing stock, handling dissemination of materials and responding to enquiries.
  • Handle petty cash in the absence of Accounts Associate.

· Take care of all logistics related to team, board and other similar meetings, including, securing the location, resources, travel, catering and accommodation arrangements and payments.

· Maintain information relating to donations and funds received by the organization.

· Supervise and train all admin staff and interns working in the admin department.

Skills, Knowledge and Abilities Required

  • At least 2 years experience of admin and HR work, preferably within the NGO sector.
  • Good negotiation skills, with the ability to be impartial when needed.
  • Good knowledge and understanding of Women and Girl’s rights issues in India.
  • Capacity to communicate effectively with people at all levels of work, as FAT is working towards operating within an increasingly horizontal structure.
  • Proficient use of computer programs including Microsoft office and financial software.
  • Ability to work collaboratively as part of a team, exchanging knowledge and ideas, respecting and helping others to develop.
  • Strong interpersonal skills, including a positive, can-do attitude and open mind.
  • Knowledge of and connection with FATs mission, vision, values, principles, programs and services.
  • Ability to work independently and under self-management, with high energy and a motivation for learning and developing.
  • Effective time and workload management, ability to delegate and juggle multiple complex priorities at one time.
  • Excellent proficiency of written and spoken Hindi and English.
  • Excellent organising skills and exceptional attention to detail.

The FAT operates a 360 degrees interview process, with representatives from all levels of the organisation involved. Any decisions regarding the hiring of a new staff member are made by the whole team collectively.

Compensation is based on experience and qualifications. Range 25,000 INR to 30,000 INR gross salary per month. Relocation expenses are not available. Joining: As soon as possible.

Please send a cover letter and CV outlining your skills appropriate to the role, along with two references, to by 1st December 2017, mentioning the position you are applying for in the subject line. Only shortlisted candidates will be contacted.

How to apply:

Please send a cover letter and CV outlining your skills appropriate to the role, along with two references, to by 1st December 2017, mentioning the position you are applying for in the subject line. Only shortlisted candidates will be contacted.

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Tipical Questions
“Why are you leaving your current job?” Hiring managers want to know your motivation for wanting to leave your current job. Are you an opportunist just looking for more money or are you looking for a job that you hope will turn into a career? If you’re leaving because you don’t like your boss, don’t talk negatively about your boss–just say you have different work philosophies, Teach says. If the work was boring to you, just mention that you’re looking for a more challenging position. “Discuss the positives that came out of your most recent job and focus on why you think this new position is ideal for you and why you’ll be a great fit for their company.” If you’ve already left your previous job (or you were fired), Sutton Fell suggests the following: If you got fired: Do not trash your last boss or company. Tell them that you were unfortunately let go, that you understand their reasoning and you’ve recognized areas that you need to improve in, and then tell them how you will be a better employee because of it. If you got laid off: Again, do not trash your last boss or company. Tell them that you were let go, and that you understand the circumstances behind their decision; that you are committed to your future and not dwelling on the past; and that you are ready to apply everything that you learned in your last role to a new company. If you quit: Do not go into details about your unhappiness or dissatisfaction. Instead, tell them that while you valued the experience and education that you received, you felt that the time had come to seek out a new opportunity, to expand your skills and knowledge, and to find a company with which you could grow.
Questions to ask
What skills and experiences would make an ideal candidate? This is a great open-ended question that will have the interviewer put his or her cards on the table and state exactly what the employer is looking for. If the interviewer mentions something you didn’t cover yet, now is your chance.