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Jun 072018
 

Organization: Médecins Sans Frontières
Country: Bangladesh, India
Closing date: 22 Jun 2018

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

The MSF movement is built around five operational directorates supported by MSF’s 21 sections, 24 associations and other offices together worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. The Asia Coordination Team (ACT) works in a decentralised method aimed at increasing first response capacity and also matching the invested resources to the Asian context.

GENERAL OBJECTIVE AND JOB ENVIROMENT

The general objective of the position is threefold i) to disseminate and implement the policies and standards defined by the Logistics Department across the Asia portfolio and ii) undertake the logistics management for projects without an in-situ Mission Coordination Team, iii) ct as a possible first response team for regional emergencies.

The Regional Logistics Coordinator is part of the Asia Coordination Team, which will oversee the OCBA´s portfolio in Asia and concurrently perform the field support for the decentralised projects in SE Asia.

The Asia Logistics Coordinator will report hierarchically to the Deputy Director of Operations Manager as a member of the Asia Coordination Team. Functionally the Asia Logistics Coordinator will report to the Head of Operational Logistics.

The position will initially be based in New Delhi with significant time spent traveling in SE Asia.

MAIN RESPONSABILITIES1. Provide strategic and technical support to field teams**

  • Participates actively in the definition and update of annual project planning, budgets and the EPREP, defining strategies and providing advice to the HoMs in the translation of the identified log/tech needs into objectives, priorities and resources needed for the Asia missions, in close collaboration with the rest of the members of Asia Coordination Team.
  • Define and justify the logistic strategy of the projects within portfolio, ensuring it aligned with both Operations and Logistics Dept’s objectives.
  • Provide logistical technical support to the Asia Portfolio, taking into account operational orientations and the input from support services.
  • Support emergencies, to ensure effectiveness of our response.**2. Logistic coordination within project sites in SE Asia**

  • Guarantees that SE Asia projects are implemented in line with OCBA standards (unless exemptions are approved) and principles.

  • Is the technical reference person for all project logistics staff the proper use of material and financial resources and the proper management of logistics team members.

  • Contributes to preserving identity and principles of MSF through discussions, contributions and reflections on issues related to the values of the organization.**3. First response to emergencies**

  • Participates in the elaboration and periodical update of the Emergency Preparation Plan (EPP) for SE Asia.

  • Works together with Asia Head of Mission and the rest of the Asia Coordination Team about on how to optimize the first response to emergencies in the region

  • Participates in exploratory missions based on detected medical or humanitarian needs**4. Supervise and support implementation of policies and plans**

  • Ensure that the Organisation’s Logistical and ITC principles, guidelines, and policies are implemented, as well as the recommendations mentioned in the different logistical evaluations. Identify report on and defend situations in which their implementation is not viable or may hinder the achievement of operational objectives.

  • Contribute to implementation of the annual operational plan in the projects and missions within portfolio, according to Logistical and ITC policies.**5. Ensure appropriate procurement, monitoring and management of logistical resources**

  • Transmit missions’ logistical resources requirements to LogOps, making sure they are pertinent, to ensure appropriate procurement of resources to missions.

  • Monitor the supply chain management in the field together with the Logistics Coordinator or Logistics Managers and ensure they are aligned to OCBA supply policies and strategies.

  • Ensure that emergency stocks in the missions are consistent with the EPP (Emergency Preparedness Plan) jointly with LogCo or Log Managers.**6. Follow up projects and support reporting**

  • Ensure timely and accurate logistical reporting to analyse the fulfilment of operational and logistics objectives, and act as a regional focal point for LogOps’ monitoring and analyses.

  • Follow up, the logistical content of the projects.

  • In the case of need, support the logistical teams in the field when drafting the technical parts of reports for donors, ratifying them with his/her Supervisor before submitting them to the corresponding donors.**7. Participate in security management**

  • Ensure that logistics adjustments are coherent with the Security Guidelines in the missions.

  • Sparring & contrasting with Asia Head of Operation, Asia Head of Mission, Head of Missions within Asia portfolio, and/or Head of LogOps on security management and the consequences on applied practical security measures.

  • Follow up that the agreed practical security measures are implemented in the field in the necessary time frame.**8. Participate in HR processes and training**

  • Collaborate with the Resource Manager in reviewing and approving descriptions of field positions, based on job profiles.

  • Collaborate with HR in the assignment of field Logistics positions.

  • Participate in the support and give input on the development of LogCos and/or Log Managers when required.

  • Carry out briefings and debriefings of logistics professionals in the Asia portfolio, and identify individual training needs.

  • Ensure that logistical teams receive technical and methodological information through briefings, specific sessions, coordinators’ weeks, technical publications, etc.

  • Participate in internal and (exceptionally) external courses/information sessions imparted by MSFE/OCBA in agreement with his/her corresponding supervisor.**9. Others**

  • Manage the communication channels with the teams in the field and /or the Head of Operational Logistics, for issues that affect Asia portfolio.

  • Consult support services for sparring and as technical content providers when needed.

  • Ensure that knowledge management policies are implemented at his/her level of responsibility

  • Participate in the accountability transversal processes at his/her level of responsibility.

SELECTION CRITERIA

Education and experience

  • Minimum experience of 4 years as a Logistician in MSF, including 2 year as Logistics Coordinator.
  • Experience in Emergency preparedness and response.
  • Strong experience in security management.
  • Emergency response experience is a pre-requisite
  • Field experience in technical areas such as: Supplies, Water, Hygiene and Sanitation, Cold Chain, Construction, Transportation, etc.
  • Knowledge of the humanitarian context and projects.
  • Fluent in English.
  • IT knowledge as advanced user.
  • Good level user level of MS Office package
  • Experience in OCBA Asia missions

Others

  • Availability to travel frequently and on short notice.
  • Flexibility with working hours.
  • Reporting skills
  • Being a SAARC or ASEAN national will be seen as an asset

Competences

  • Commitment to MSF’s Principles
  • Cross-cultural Awareness
  • Behavioural Flexibility
  • Strategic Vision
  • Results and Quality Orientation
  • Service Orientation
  • Planning and Organising
  • Initiative and Innovation
  • Teamwork and Cooperation
  • Leadership
  • Security Awareness and Management

CONDITIONS

  • Position based in the South Asia, firstly in Dhaka then New Delhi
  • Minimum commitment with the position is 1 year
  • Full time field position and a family post once settled
  • Starting Date: As soon as possible

How to apply:

  • To apply, all applicants should please send their CV and cover motivation letter under the reference “**Asia Region Logistics Coordinator**” to recruitment-bcn@barcelona.msf.org
  • Please submit your CV and cover letter in ONE file and name the file with your LAST NAME
  • Closing date: 22nd June 2018
  • Replies will only be sent to short-listed candidates.

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